1‑2‑1 REGULAR MEETINGS. The Board of County Commissioners shall hold regular sessions for the transaction of the business of the County on the first (1st) and third (3rd) Monday of each month except when it falls on a holiday, then the next Tuesday, unless otherwise ordered. A quorum shall be necessary for the transaction of business; a quorum consisting of a majority of the members of the Board. The meetings shall be held in the County Building. They may hold special sessions on the call of the Chairman, or any two (2) members of the Board, whenever the business of the County requires it. If the meeting falls on a holiday then meeting shall be held on the next secular day unless prior notice is given otherwise. (See 55 ILCS 5/2-4002)
(A) Call to order by the Chairman of the Board.
(B) Roll Call.
(C) Reading of the minutes of the previous meeting or meetings. (Minutes may be approved upon recommendation of the Board. All corrections to the minutes must be made before approval.) Minutes are to contain motions, reports, and other pertinent information.
(D) Reports and communications for the Chairman and elected and appointed officials of the County.
(E) Other communications, petitions, resolutions and reports.
(F) Unfinished business.
(G) New business.
(H) Public Comment.
(I) Readingand disposition of bills to be paid.
(J) Vote for adjournment to a certain fixed date, by roll call vote.
All questions relating to the priority of business shall be decided by the Chair with debate, subject to appeal.
(A) He or she must come by the CountyClerk’s office during regular office hours on the Friday before the third Tuesday of each month and sign a request form to be placed on the Board meeting agenda to address the Board of Commissioners. (See Addendum “B”)
(B) He or she shall rise (if not physically impaired) and state his or her name and address for the record and unless further time is granted by the Board to limit remarks to five (5) minutes. All remarks shall be addressed to the Board of Commissioners, not to any member thereof.
(C) No person other than the Commissioner recognizing the individual addressing the Board and the person having the floor shall be permitted to enter into any discussion directly or through a member of the Board without the permission of the County Board Chairman. No questions shall be asked of a Commissioner except through the Chairman. Any person making personal or impertinent remarks or who shall become disruptive addressing the Board of Commissioners shall be forthwith evicted from the Board room by the Chairman.
The Sheriff or his authorized designee shall be the Sergeant at Arms at the Board meetings. He or she shall carry out all orders and instructions of the Chairman for the purposes of maintaining order and decorum. The Sergeant at Arms shall remove any person violating order and decorum of the meeting. Such removal may be accompanied by further prosecution for any violation of any ordinance under this Code.
1‑2‑7 DUTIES OF PRESIDING OFFICER. The presiding officer shall preserve order and decorum and may speak to points of order in preference to other members, and shall decide all questions of order, subject to appeal. In case of any disturbances or disorderly conduct, the presiding officer shall have the power to require the meeting room to be cleared.
1‑2‑8 DUTIES OF MEMBERS. While the presiding officer is putting the question, no member shall walk across or out of the meeting room. Every member, shall confine himself to the question under debate, avoiding personalities and refraining from impugning the motives of any member’s argument or vote.
1‑2‑10 PRESENTATION OF NEW BUSINESS. When a member wishes to present a communication, petition, resolution, ordinance or other original matter, he shall send it to the desk of the County Board Chairman, who shall read such matter when reached in its proper order on the agenda.
1‑2‑11 CALL OF MEMBER TO ORDER. A member, when called to order, by the Chair, shall thereupon discontinue speaking and the order and ruling of the Chair shall be binding and conclusive, subject only to the right of appeal.
1‑2‑12 VOTING. Every member who shall be present when a question is stated from the Chair shall vote thereon, unless excused by the Board, or unless he is personally interested in the question, in which case, he shall not vote, except as otherwise provided by law.
1‑2‑13 SECONDING OF MOTIONS REQUIRED; WRITTEN MOTIONS. No motion shall be put or debated in the Board unless it be seconded. When a motion is seconded, it shall be stated by the presiding officer before debate, and every motion in the Board, except motions of procedure, shall be reduced to writing, if required, by a member, and the proposer of the motion shall be entitled to the floor.
1‑2‑14 WITHDRAWAL OF MOTIONS. After a motion or resolution is stated by the Chairman, it shall be deemed to be in possession of the Board, but it may be withdrawn at any time before the vote on the motion is announced by the Chairman, by the mover with consent of his second.
1‑2‑17 TAKING AND ENTERING THE VOTES ‑ EXPLANATIONS OF VOTES NOT PERMITTED. If any member requires it, the “Yeas” and “Nays” upon any question shall be taken and entered in the minutes, but the yeas and nays shall not be taken unless called for prior to any vote on the questions. When the Clerk has commenced to call the roll for the taking of a vote of yeas and nays, all debate on the question before the Board shall be deemed concluded, and during the taking of the vote, no member shall be permitted to explain his vote, but shall respond to the calling of his name by answering of yea or nay, as the case may be.
(1) When a member is in possession of the floor.
(2) While the yeas and nays are being called.
(3) When adjournment was the last preceding motion.
(4) When the members are voting.
(5) When it has been decided that the previous question shall be taken.
A motion simply to adjourn shall not be subject to amendment or debate, but a motion to adjourn to a time certain shall be.
1‑2‑19 PREVIOUS QUESTION. When the previous question is moved on the main question and seconded, it shall be put in this form: “Shall the main question now be put?”. If such motion be carried on further amendment, and all further motions and debates shall be excluded, and the question put without delay upon the pending amendments in proper order, and then upon the main question.
1‑2‑20 MOTIONS TO LAY ON THE TABLE AND TO TAKE FROM THE TABLE. A motion to simply lay a question on the table shall not be debatable; but a motion to lay on the table and publish, or with any other conditions, shall be subject to amendment and debate. A motion to take any motion or other proposition from the table may be proposed at the same meeting at which such motion or proposition was laid on the table, provided two‑thirds (2/3) of the members present and voting, vote therefor. A motion to lay any particular motion or proposition on the table, shall apply to that motion or proposition only. An amendment to the main question or other pending question may be laid on the table, and neither the main motion nor such other pending question shall be affected thereby.
1‑2‑21 INDEFINITE POSTPONEMENT; MOTION TO DEFER OR POSTPONE WITHOUT ANY REFERENCE TO TIME. When consideration of the motion or other proposition is postponed indefinitely, it shall not be again taken up at the same meeting. A motion to postpone indefinitely shall not open the main question to debate. A motion to defer or postpone without any reference to time, shall not be construed as a motion to postpone indefinitely, but shall be considered to be of the same general nature, and to possess the same general attributes so far as applicable under these rules, as a motion to postpone indefinitely or to a certain time.
1‑2‑22 MOTION TO AMEND. A motion to amend shall be in order, but one to amend an amendment to an amendment shall not be entertained. An amendment modifying the intention of a motion shall be in order, but an amendment relating to another subject shall not be in order. On an amendment to strike out and insert, the paragraph to be amended shall first be read as it stands, then the words proposed to be stricken out, then those to be inserted, and finally, the paragraph as it will stand if so amended shall be read. An amendment to the main question or other pending question may be referred to a committee, and neither the main question, nor such other pending question shall be affected thereby.
1‑2‑24 MOTION TO SUBSTITUTE. A substitute for any original proposition under debate or for any pending amendment to such proposition may be entertained notwithstanding that at such time, further amendment is admissible, and, if accepted by the Board by a vote, shall entirely supersede such original proposition or amendment, as the case may be, and cut off all amendments appertaining thereto.
1‑2‑25 RECONSIDERATION. A vote or question may be reconsidered at any time during the same meeting, or at the first regular meeting held thereafter. A motion for reconsideration, having been once made and decided in the negative, shall not be renewed, nor shall a motion to reconsider be reconsidered.
A motion to reconsider must be made and seconded by members who voted on the prevailing side of the question to be reconsidered, unless otherwise provided by law; provided, however, that where a motion has received a majority vote in the affirmative, but is declared lost solely on the ground that a greater number of affirmative votes are required by statute for the passage or adoption of such motion, then in such case, a motion to reconsider may be made and seconded only by those who voted in the affirmative on such question to be reconsidered.
1‑2‑26 ADOPTION OF ROBERT’S “RULES OF ORDER REVISED”. The Rules of Parliamentary Practice comprised in the latest published edition of “Robert’s Rules of Order Revised” shall govern the Board in all cases unless otherwise impractical or which they are not inconsistent with the special rules of this Board.
1‑2‑29 ALTERATIONS TO THE RULES OF THE BOARD. No alterations shall be made in any of the rules of the Board during the year without consent of two‑thirds (2/3) of the members of the Board by roll call vote.
Any proposed change in the rules shall be mailed to the Board members, at least three (3) days before the meeting at which it is to be presented. All rules shall remain in effect until such time as new rules are adopted by the Board.
1‑2‑30 STATE’S ATTORNEY. The State’s Attorney shall be the attorney and legal adviser of the Board in all matters pertaining to the official business of the Board, and he shall consult with and advise the County Board on matters relating to its duties, powers, deliberations and jurisdiction, as provided by law.