DIVISION I – ADMINISTRATION

          4-2-1           MERIT COMMISSION ESTABLISHED.  The Union County Board does hereby establish the Union County Sheriff’s Office Merit Commission effective January 1st, 1981.  (See 55 ILCS 5/3-8002)  (Ord. No. 12-8-80)

          4-2-2           APPOINTMENT, TERM, APPROVAL.  The Sheriff shall appoint three (3) commissioners with the advice and consent of the County Board.  The term of office shall be six (6) years with one term of office expiring every two (2) years.  No more than two (2) commissioners shall be from the same political party.  The members of the Merit Commission shall receive Twenty-Five Dollars ($25.00) per diem for compensation for their services and shall be reimbursed for reasonable and necessary expenses.  (See 55 ILCS 5/8003)

          4-2-3           VACANCIES.  If a vacancy occurs in the office of a commissioner, the Sheriff, with the approval of a majority of the members of the County Board, shall appoint a suitable person to serve the unexpired portion of that commissioner’s term.  If the Sheriff fails to appoint a person to fill the vacancy within thirty (30) days, the Chairman of the County Board shall appoint a person to fill the unexpired portion of the term, with the approval of a majority of the members of the County Board.  (See 55 ILCS 5/3-8003)

          4-2-4           ORGANIZATION OF THE COMMISSION.  The officers of the Merit Commission shall be: Chairman, Vice-Chairman and Secretary.

          (A)               All officers shall be elected by a simple majority vote of the Merit Commission.

          (B)               The term of office of said officers shall be two (2) years or until the term of office as a member of the Commission shall expire, whichever period is shorter.

          (C)               The Chairman shall preside at all meetings and shall perform all duties required of him by these Rules and Regulations.

          (D)               The Vice-Chairman shall preside at meetings in the absence or disability of the Chairman.

          (E)               The Secretary shall keep the minutes and records of the Commission.

          4-2-5           OFFICE AND STAFF.  The Commission shall maintain its office at the County Building in Jonesboro, Illinois, where its files and records shall be kept.  The
Merit Commission is authorized to employ such technical, secretarial and clerical assistants as may be necessary to transact its business and to fix their compensation and reimbursement for expenses incurred, subject to approval of the County Board of Commissioners.  (Ord. No. 12-8-80)

          4-2-6           MEETINGS.  Other meetings of the Commission shall be held on call by the Chairman, or Sheriff, or upon the call of two (2) members of the Commission.  The Chairman must notify each of the Commission members, specifying the time and place of such meetings, at least three (3) days prior to the meeting, except in cases of emergency and by waiver of notice by all members.  All commission meetings shall be conducted under “Robert’s Rules of Order” and the Open Meetings Act, as amended.

          4-2-7          QUORUM.  At meetings, two (2) members of the Commission shall constitute a quorum to conduct the business of the Commission.

          4-2-8          VOTING.  On all matters brought before the Commission, the concurrence of at least two (2) members of the Commission shall be necessary for a decision, and the action of such a majority shall be the act of the Commission.

          4-2-9          CHANGES IN RULES AND REGULATIONS.  Whenever changes in the Rules, Regulations and Procedures of the Commission are to be considered, all three (3) members must be in attendance.  The Commission may revise or amend these Rules and Regulations after the Sheriff and a representative of the Merit Deputies have been notified of the proposed changes and they have been afforded an opportunity to comment formally on such changes.  However, a unanimous vote of all three (3) commission members shall be required to revise the Rules, Regulations and Procedures of the Commission.

          4-2-10        MINUTES AND RECORDS.  The Commission shall:

          (A)               Maintain such personnel records and files as are necessary to execute its responsibilities.  These records and files shall be confidential, except that any officer shall be permitted, on request, to examine his graded written examinations and efficiency reports, and except that, where practical, an unsuccessful applicant shall be informed of the reason for his rejection upon written request for such information.

          (B)               Keep and maintain the minutes of all meetings and report the decisions rendered to appropriate parties.

          (C)               Carefully compile and maintain a transcript of all disciplinary proceedings.

          (D)               Keep and maintain all other records and files necessary for the proper administration and operation of the Commission’s business, including any information required for compliance with the requests of theCountyBoardof Commissioners for reports of activity.

          4-2-11        INSPECTIONS.  At the request of the Sheriff or at its own discretion, the Commission may inspect and investigate those phases of the Sheriff’s Office personnel management program which are within its purview.  The Commission may report on its findings to the Union County Board of Commissioners.

          4-2-12        MERIT PRINCIPLES – APPLICABLE.  The Union County Board of Commissioners hereby provides for all Union County paid deputies, other than special deputies, employed on a full-time basis in the office of the Sheriff to be appointed, promoted, disciplined and discharged pursuant to recognized merit principles of public employment.  (Ord. No. 01-19-81)

                    4-2-13        DEFINITION OF DEPUTY.  A Deputy under this Article is defined as such Commissioned Union County paid Deputy Sheriffs who are engaged in patrol, law enforcement, and criminal investigation duties and responsibilities of the Union County Sheriff’s Office.  (Ord. No. 12-8-80)

                    4-2-14  –  4-2-15  RESERVED.